WebToDate

WebToDate is a web content management and publication system used for the management of web presentations (or intra/extranets) in various fields, including business, media and national and regional government.

Main Features

• supports various operating systems and databases

• all functions accessed using a web browser
• full control over the structure of the website and page source codes (all pages are composed exclusively by combining a code specified by the website designer and the content itself)
• strict separation of presentation graphics and content. Templates, styles and other objects can be reused in various contexts
• all functions are designed to be used with only basic web design skills, and with no need for programming expertise

• content management requires basic computer skills only, no knowledge of HTML or other web technologies necessary
• complex access rights management by way of teams (user groups) and user roles
• modularity - new functionality can be developed as modules or extensions (API and developer documentation available). Wide choice of ready-made modules
• integration with other systems such as document management systems, e-shops etc.
• support for multilingual websites and various mark-up languages (XML, WML)

Functionality Overview

1. Full control from a web browser - data input as well as all content management is performed from a browser.

2. Full control over generated code - the use of templates, styles and other elements provides the website administrator with full control over the final HTML code.
3. Support for multiple mark-up languages - the system is not limited to generating HTML, but can generate code in any mark-up language (WAP, XML etc.).
4. Previews - every page and item can be checked before publication in preview mode, showing precisely how the page would look like if published.
5. Multilingual servers - for easy management of multilingual websites. The system links respective language versions of individual articles to ensure easy and organized maintenance of the entire website.
6. Advanced management of website structure using a category tree. The tree structure may correspond to the directory structure of the web server, where web pages are generated and files saved.
7. User access rights management - there are three levels of user access rights in the system - Administrator, Editor and Contributor.
8. User groups management - groups of users, such as company divisions, university departments or editorial teams, can manage their own sections of the website but are prevented from editing the others.
9. Workflow - every article can be assigned one of several defined statuses. Permission to modify status is granted to specific user roles.
10. Advanced template management system - templates are organized into a tree structure which enables inheritance of graphic elements and thus flexible management and redesign of the whole website.
11. Formatting with styles - WebToDate makes it possible to format items similarly to the way styles are used in word-processing.
12. Metadata management - users may define a number of article properties - metadata (categories, publications, topics, keywords, language etc.), to allow for better searching, and more importantly automated publishing of selected information.
13. Customisable data input forms - the Views function serves to customise data input forms to the needs of individual users or adjust them for specific kinds of documents entered.
14. Built-in WYSIWYG editor - the rich possibilities of text editing and inserting images directly into the text is highly valued, in particular by administrators and other advanced users.
15. Importing Microsoft Word documents - Microsoft Word documents may be converted on the server into HTML or simple text, with the possibility to include the original document as an attachment, while certain document properties (such as author, description etc.) are transformed into metadata. Images are processed as well so they may be used in future..
16. Article expiration - every article can have a date of publication as well as expiration.
17. Article check-in/check-out - articles may be checked-out and checked-in to prevent users interfering with each other when editing articles simultaneously.
18. Resource management - the resources database stores various file types such as images, multimedia files, PDF and MS Word documents. This provides a unified method of storage of these resources, management of their metadata and re-use of the content on the website.
19. Article attachments - adding attachments from the resources database (such as MS Word, PowerPoint, Excel or PDF documents) including information on size, description etc.; attachments can be used in a number of ways, such as linking directly to them in the text, creating lists of attachments for the article etc.
20. Images and other multimedia files - in addition to standard image formats, the resources database supports the management of other file types, such as Flash or Shockwave. All these may then be inserted into web pages, used to create photo galleries or be easily re-used in other pages.
21. Lists - in addition to publishing articles manually, WebToDate also offers powerful list functionality. Lists are used to publish collections of articles selected automatically using their metadata. If more complex selections are necessary, more advanced administrators can use list definitions in the SQL language.
22. Statistics - the system monitors and records the number of views of articles in over different time periods.
23. Task Scheduler - the Task Scheduler feature automates tasks processing like regularly generating pages, importing data from an external database or checking database integrity.
24. User operations logging - log files are continuously created monitoring changes in the articles database, page generation and modification of other objects. The viewer provided can filter logs by date, user or other criteria.
25. Login auditing, blocking of undesirable login attempts - every attempt to log in, including unsuccessful ones, is logged, including the client's IP address. An IP address can be automatically blocked from accessing the system following a certain number of unsuccessful attempts to log in.
26. Cross-referencing - for each database object, such as article, page, style, area or category, it is possible to display how many times the object is used and where.
27. Support and integration of modules - support for modules consists of the module registry, the library of common module functions and WebToDate integration on the level of templates, styles and user rights.
28. XML-based data transfers - published content may be exported as well as imported in XML format.
29. Managing multiple virtual websites - support for management of a number of virtual servers from a single system installation. Using this feature, the pages for multiple virtual servers can be generated using the same content and the same or different graphic design.